Virtual Office in India

Updated on Friday 06th August 2021

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A virtual office in India refers to a modern way of having a business presence in this country, which can reduce the administrative costs associated with running a company. Investors interested in starting a company in India may opt to set up a traditional office (where the commercial activities are held) or they may opt for a virtual office, which can provide multiple advantages, one of them referring to the greater flexibility of completing various business activities, compared to the traditional office

The investors can work from a remote location and set their business meetings at the address where the virtual office is located, which is usually in a prestigious area of an Indian city. Our team of specialists in company formation in India can assist investors on the documents they should prepare when requesting the services of a virtual office.  If you plan to open a company in India, you can use a virtual office in Mumbai if you are interested in this region.

 

Main services provided by an Indian virtual office  


Local and foreign businessmen interested in how to form a company in India can have different advantages, depending on the legal entity chosen for registration; the legislation available here also provides the opportunity of purchasing a shelf company, which will reduce the amount of time related to the incorporation steps. In the case of a virtual office, investors can select different types of service packages, depending on their specific needs. As a general rule, a virtual office will provide the following services:
 
  • an office address in a prestigious commercial area of a city, generally in a business center;
  • mail services – the investors can specify the manner in which mail is collected and forwarded;
  • local phone number – through which partners and company’s clients can easily reach the businessmen; 
  • voice mailbox and meeting room, which offers a set of modern means of communication.
A virtual office in Mumbai can be a good solution if you don’t want a traditional rent in the beginning of your operations.

The following video offers a short presentation on the virtual office services available in India:
 
 
Depending on the selected services, our team of agents in company registration in India can offer assistance on the general monthly costs, which do not include costs related to rent or the office’s infrastructure. The services may be modified on a current basis in accordance with the company’s needs. With the help a virtual office in Delhi you will have access to some of the most prestigious business centers in India.

 

The most popular uses of an Indian virtual office


 The virtual office in India is commonly used as a registered address when opening a local business, as this is a mandatory requirement right from the beginning of the operations.

Virtual offices can be found in some of the largest cities in India, among which Mumbai and Delhi are some of the most important business hubs in the country.

 Generally speaking, the virtual office can be used for the following purposes:
  • as a legal address in order to comply as quickly as possible with the Company Act’s requirements;
  • as a local address where Indian associates and clients can find you;
  • as a contact point by foreign companies interested in having a simple presence here (however, it should not be mistaken for the representative office);
  • as an address by sole proprietorships in India who want to have a well-reputed address.

With vast experience in India company formation, our agents can help foreign entrepreneurs with the registration of any type of legal entity here. A virtual office in Delhi is a good option if you want to establish a contact point for your Indian business partners.
 

How to obtain a virtual office in Delhi


Delhi is not only the capital of India but is also one of the most developed cities here. Real estate is one of the most prolific industries here, which is why obtaining a virtual office is easy to find.
Thanks to the competition, a virtual office in Delhi can be a great choice for those who do not want to rent a traditional office for which they would pay tens of times more.

Located in the Northern part of the country, Delhi has good connections to the Uttar Pradesh and Haryana regions and with a virtual office here, one can also have access to these two states.

If you are interested in a virtual office in Delhi, you should know that it comes equipped with the latest equipment available, such as modern spaces, conference rooms you can book for the desired day with a simple phone call or e-mail, a private secretary, if you need one.

Here are some of the most important reasons you should choose to invest in Delhi, according to InvestinIndia.gov.in:
  • it is one of the fastest-developing regions in the country with an annual growth rate of 12.82% between 2018 and 2019;
  • over the past 19 years, it accounted for the largest Foreign Direct Investment (FDI) inflow in the real estate sector – 33.87%;
  •  the region recorded 10.4 billion USD in exports in 2019-2020, representing 3.3% of the country’s net exports.

If you want to establish a business in any of the sectors presented above and that registered important profits, a virtual office in Delhi can help you speed up the company registration procedure.
 

Invest and obtain a virtual office in Mumbai


Mumbai is another representative region in India and opening a company here can bring good profits. Compared to Delhi, Mumbai’s most prolific economic sectors are manufacturing, entertainment, fashion, and commerce. Mumbai is also the most important economic region in India.

If you decide to start a business, a virtual office in Mumbai can be the first step to a successful venture. However, you should note that this is a temporary solution until you find suitable premises for your company.

Just like in the case of Delhi, a virtual office in Mumbai is cheaper compared to a traditional lease, considering prices are quite high in the commercial real estate sector here. Moreover, you can customize your virtual office service the way you want and for the time it suits your needs.

Mumbai is also known as the heart of India’s entertainment industry, so if you want to open a media company here, you can register a business with the help of our company formation experts.

A virtual office in Mumbai is not only a simple service, but it will also be your first step to success.

If you want to start a business and don’t have too many options in terms of legal address requirements, a virtual office in India will help you begin the incorporation procedure stress-free. This service will also buy you the necessary time to find the best long-term real estate solution for your enterprise.
 

Why request the services of an Indian virtual office? 


The virtual office is generally recommended to the local and foreign businessmen who invested in a startup. Since the business has recently started its activity and if the available capital is not represented by a large amount of money, the virtual office can become the perfect solution, as it has smaller costs

Having a brick and mortar office can incur numerous costs and it can take up a large amount of time until the establishment is proper for developing business activities, especially when building a new location. Through a virtual office, the investors will not have to struggle with the associated issues of a traditional office and, instead, they can spend the respective time by establishing business partnerships, attending events related to the industry in which the company operates and generally manage the business in a proactive manner

More importantly, it will provide the opportunity of addressing to a larger employment market, that is not bound to a single region. Since the company’s employees work from a remote location, they can be hired from any Indian region or from other countries.  

If you are interested in obtaining a virtual office in India, you can rely on our agents.

 

What are the advantages of a virtual office? 


Those who are considering how to form a company in India can choose to operate through a virtual office as well, as it provides a set of advantages which are not only related to the low monthly costs. For example, one benefit is that the company’s employees will not have to waste time on the commute, since the activities that are assigned to them can be completed from a remote location. The virtual office is a way to acquire a business address in this country, which is one of the basic criteria for starting a company here. The investors should also verify if their activities are subjected to VAT registration in India

As there is an increased trend in performing business activities in a more flexible way, this is also applicable to the employees met across the world, especially in the case of those who are young and dispose of a set of skills needed in the modern business environment (ability to work with a computer, using online platforms, talking more foreign languages and so on). 

Due to the fact that the company’s employees will be able to perform their tasks under a less strict schedule, the company can benefit from less vacation days granted to its personnel and from less requests for leaves based on specific requests. The virtual office is seen as a solution for increased productivity, since the employees generally have to complete their tasks up until a specific deadline.  We are at your service with guidance on choosing a suitable virtual office in India.


Furthermore, operating through a virtual office in India can have a positive impact on the company’s employees retention rate, as people are no longer finding appealing working through a fixed daily schedule; our team of specialists in company registration in India can provide in-depth information on the types of employment contracts that are available under the Indian legislation
 
 

How can an Indian virtual office increase the image of a company? 


Since the company will be provided with an official business address and an office where it can handle various business tasks and meetings, the virtual office can increase the professional image of a business. Business partners are more likely to increase their level of trust in a company that is backed up by a professional, corporate image

Nowadays, the idea of running a business through a virtual office has become widely accepted, as it can be met across the world and the business environment is rather familiarized with the notion. Thus, there are no risks that could affect the image of a business.  

The cost of a virtual office in India can range depending on the region in which the business address will be registered. Businessmen can rent the services of a virtual office on a monthly, quarterly or yearly basis, and the costs range between $20 – $55 (on a monthly basis); our representatives can provide more details on this matter.  
 

Additional virtual office services in India  


As the needs of a modern business can vary from a period to another, the investors can request additional services, to better manage their daily activities. The company’s representatives may ask for a dedicated fax service or extra usage of the meeting room, where they can meet with the company’s employees if needed (although the employees generally work from a remote location).
 
Many foreign businessmen choose the services of a virtual office if they want to start a company in India, but they don't need a business establishment there in the near future. Investors are invited to contact our team of consultants in company formation in India for in-depth advice on how to set up a company in this country as well as on the corporate services provided in a virtual office.